Job Description

Job description

Davis Enterprises is a family-owned real estate development firm with primary operation in Marlton, NJ. Our asset portfolio is comprised of multifamily, retail, and mixed-use properties that we develop, construct, and manage. We have enjoyed growth with our asset portfolio in recent years due to our focus on luxury apartment living in the Marlton/Mount Laurel market.

Construction Administrator job summary

Are you an experienced construction administrator with a keen eye for details? Whenever we begin a new construction project, you process all the appropriate documents and get the job properly set up in our system. Eager to support your team, you assist with inbound and outbound calls, and you perform other duties as needed to help keep our company running smoothly. We are looking for someone to help us manage our busy construction office and oversee contract administration, cash management, and quality control. Our ideal candidate has 3 years of construction administration support experience and a firm grasp of construction industry best practices. If you have excellent communication skills and a track record of optimizing processes, please apply!

Construction Administrator responsibilities

• Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates.
• Manage ProCore and Sage ERP system and setup schedule of values and budgets.

· Perform Account Payable task: prepare invoices for approval, enter invoices into system, process payment/cut checks.

• Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents.
• Maintain accurate work logs of construction activities, job information sheets, and project team rosters.
• Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience.
• Enforce quality control process measures that ensure compliance with contracts, permits, building, and code regulations for various municipalities.

· Budget reconciliations with construction management

· Manage Job cost reports and prepare journal entries as necessary.

· Prepare bank draws for real estate development entities, including general contractor payment application.

· Review and Process monthly subcontract payment applications, change orders, work orders purchase orders, AIA billing and punch lists.

• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.

Requirements

· Excellent oral and written communication skills and the ability to work effectively without direct supervision.

· Available to work full time.

· Microsoft Office, ProCore, and Sage Timberline Office ERP experience required

· Minimum of 3 years experience.

Job type: Full time

· Benefits

· 401K

· Dental Insurance

· Health Insurance

· Paid time off

Schedule:

· 8 hour shift

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